Offer letters your candidates actually understand.
“Did my new hire understand what they signed — or just sign it?”
Your workforce speaks more languages than your paperwork does. XOsign explains offer letters, employment agreements, and policies in plain language, translates them for candidates and employees who read another language, and collects signatures on any device — because people deserve to understand what they sign on day one. No HR department? It does the same work for a small employer hiring their first few people.
Hiring paperwork should not be the slow part of hiring. Drop an offer letter, handbook, or policy into XOsign and it explains what it says in plain language, translates it for the person signing, places the signature fields for you, and files the executed copy under that employee.
Offers and policies in English, Spanish, and 40+ languages.
“Indemnification” means one party agrees to cover the other's losses or legal costs if something goes wrong.
From the offer letter to the signed file, in one pass.
Every offer and policy, explained in plain language
The pay, the start date, the at-will language, the restrictive covenants — surfaced so the person signing understands what they are agreeing to.
See what it readsSend it in the language they think in
Offer letters, handbooks, and safety policies side by side with a translation built to preserve the meaning of the original.
See translationFill and sign without chasing anyone
AI places the fields, the new hire signs on their phone, and you stop mailing PDFs back and forth.
Send one nowOne folder per employee, kept for you
Signed offers, acknowledgements, and policy updates land filed under the person and stay searchable for as long as you need them.
How filing worksCompare the version they sent to the one you sent
Every change between drafts is highlighted, so a non-compete or a bonus term does not change quietly between rounds.
See the comparisonAn XOsign document is a smart document, not an editable one — it understands itself, files itself, and tracks itself. Switch on editing when you need to redline something.
How it works for you
- 1
Drop it in
Drop in the offer letter or policy — or start from an offer-letter template.
- 2
Do the one thing
Read the plain-language summary, translate it if you need to, and send it for signature.
- 3
Keep it and know where it went
It is filed under that employee, searchable, with a record of who signed and when.
Most tools stop at the signature. XOsign starts four steps earlier.
Every employee understands the terms of their own job.
An offer letter is a life decision for the person reading it. XOsign puts employment documents side by side with a translation and explains each term in plain language — compensation, classification, at-will status — so new hires sign with genuine understanding, not just a signature.
- Plain-language explanation of pay, benefits, and conditions of employment.
- Side-by-side translation — English and Spanish first, 40+ languages available.
- Translations built to preserve the legal meaning of the original.
- Employees can ask what any term means before they sign, not after.
The Contractor shall provide indemnification to the Client for claims arising from the work performed under this Agreement.
El Contratista proporcionará indemnización al Cliente por reclamaciones que surjan del trabajo realizado en virtud de este Acuerdo.
Una parte cubre las pérdidas o los costos legales de la otra. Tap any term for a plain-language explanation.
Know what your employment documents actually say.
Whether you wrote the agreement or inherited it, XOsign highlights the terms that matter to both sides of the employment relationship — the ones that surface later in disputes, audits, and exit conversations.
At-will & termination terms
How employment ends, what notice is owed, and what survives it.
Pay, bonus & clawbacks
Base, bonus, commission and vesting terms, the conditions on each, and what lets pay be taken back.
Non-compete & non-solicit
Where the employee can work next, for how long, and in what geography.
Confidentiality & IP assignment
What the company owns of the employee’s work, including what they build on their own time.
Employee vs. contractor
Classification terms that carry real tax and legal consequences when wrong.
Releases in separation
What a departing employee gives up in exchange for severance.
Arbitration & class waivers
Whether disputes go to court or arbitration — and what the employee waives.
Policy acknowledgment gaps
Handbook and policy acknowledgments that are missing, stale, or unsigned.
Refine your offers and policies before they go out.
XOsign suggests where employment documents are vague or incomplete — unclear bonus conditions, missing acknowledgments, ambiguous classification language — so the paperwork behind every hire is as solid as the hire.
- Flag ambiguous compensation and bonus language before it becomes a dispute.
- Suggest missing terms an offer letter or contractor agreement usually carries.
- Clarify policy language employees are asked to acknowledge.
- Keep documents readable — plain language is a retention tool too.
Signed before day one — from anywhere.
Send the offer by email or text the moment the candidate says yes, or sign in person during onboarding. Every signer reads in their language first, and HR keeps a clear signing history for every document in the file.
- Candidates sign the offer from their phone, in their language.
- Onboarding packets, policies, and acknowledgments collected in one flow.
- A verifiable record of who signed what, and when, for every employee file.
Built for the documents HR runs on.
From the first offer to the last acknowledgment — the paperwork of the entire employment lifecycle.
Offer Letters
Role, pay, start date, and contingencies — understood before acceptance.
Employment Agreements
The full terms of employment, explained clause by clause.
Independent Contractor Agreements
Clean 1099 relationships with the classification terms that matter.
NDAs & Confidentiality
What stays inside the company, clear to every signer.
Handbooks & Policy Acknowledgments
Policies employees can read, and proof each one received them.
IP Assignment Agreements
What the company owns of the work, and where that ownership stops.
Non-Compete Agreements
Restrictive covenants with scope and duration made explicit.
Separation Agreements
Releases and final terms, explained at a difficult moment.
Onboarding Packets
Every day-one document, sent, translated, and signed in one pass.
Hiring and HR questions, answered.
Can XOsign explain an employment agreement before it is signed?
Can candidates read their offer letter in their own language?
Which HR documents does XOsign handle?
XOsign provides AI-assisted document understanding and signing. It is not a substitute for legal advice, and translations preserve legal meaning but are not certified translations.
Bring intelligence to every agreement.
Upload a contract and see the difference in under a minute — understand it, refine it, and sign it in one intelligent platform.